Pay applications & change orders for subcontractors
Price the change. Bill the work. Keep the contract value straight.
REQ Suite is billing software. Build the schedule of values once, run each month’s pay application on a G702/G703-style form, and price change order proposals in the same product. Nothing to integrate first — the PDF and the spreadsheet are the hand-off to whoever keeps your books.
$150 a month. One company, unlimited projects.For commercial subcontractors doing roughly $1M–$20M a year: electrical, mechanical, plumbing, concrete, and specialty trades.
Send us last month’s approved pay application and we’ll rebuild it in REQ Suite, line by line, before you decide anything.
How it works
One month, four moves.
Change orders and pay applications are the same month’s work. REQ Suite keeps them on one project record under one rule: only approved changes count.
Set the schedule of values
Import it from the workbook you already have — .xlsx, .xls, .csv, or rows pasted straight in. Choose the sheet, map the columns, and review the simulated result and its reconciliation against the contract sum before a single row is written.
Price the change
Build the cost breakdown by category — labor, material, equipment, subcontractor — with overhead and profit on your self-performed work and a separate markup on subcontractor quotes. Produce the proposal on your letterhead, or download a combined package with the subs' quotes and your backup appended behind it.
Record what was approved
A change order counts toward contract value when its status is Approved. Not when it was priced, not when it was emailed, not while it is under review. Revisions are linked, so a superseded proposal can never be counted twice.
Bill the month
Enter this period by dollars or by percent complete, hold retainage at the rate the contract actually says, and produce the certificate and continuation sheet as a PDF and a spreadsheet. Next month opens with everything already carried forward.
Two applications
One does the billing. One does the pricing.
Requisitions owns the pay application. Change Orders owns the priced proposal. Both open from the same project in REQ Suite, and the project’s Overview shows what each of them says.
Requisitions
Progress billing that carries itself forward.
Prepare each application from the schedule of values instead of last month’s spreadsheet. Previous billing, retainage and stored materials are already in place, the arithmetic comes from one calculation the screen, the PDF and the spreadsheet all share, and the output is a document your general contractor recognizes.
- Import the schedule of values from the spreadsheet you already have, with a contract-sum reconciliation before it commits
- Bill by dollars or by percent complete; materials presently stored keep their own column and their own retainage rate
- Retainage as a company default, set per application, split between completed work and stored materials, overridden on any single line
- Every application carries itself forward — last month's totals, and the amount already certified, without retyping
- A G702-style certificate and G703-style continuation sheet as a PDF, plus a three-sheet spreadsheet export
- One register across every active job: contract value, the latest application and what it is due, a running total, and a flag on any draft whose billing period ended over three weeks ago
Change Orders
Price the work once, and be able to defend it.
Every change event gets the same treatment: a structured cost breakdown, markup applied the same way every time, a proposal document worth putting your name on, and a status that still means something when the question comes up three months later.
- Cost breakdown by category — labor, material, equipment, subcontractor — organized into named scope sections
- Two markup tiers: overhead and profit on self-performed work, a separate rate on subcontractor quotes
- One proposal PDF on your letterhead, or a combined package with the subs' quotes and your backup appended
- Email it to the general contractor from inside the app, with a permanent record on the proposal
- Approved is the only status that counts toward approved value, and linked revisions are never double-counted
The discipline
Approved means approved.
The number every requisition depends on is the contract sum to date, and it moves for exactly one reason: a change order whose status is Approved. Not one that was priced. Not one that was emailed. Not one that is still under review. REQ Suite applies that rule in both applications, so there is one answer to explain instead of three.
Under review stays out:$31,200.00 of proposed work is priced, tracked and visibly excluded from contract value until somebody approves it.
| COP | Description | Status | Amount |
|---|---|---|---|
| COP-001 | Added floor drains — Level 1 mechanical room | Approved | $12,414.20 |
| COP-002 | Condensate piping reroute at grid C-4 | Approved | $16,809.80 |
| COP-004 | RTU curb adapters — roof level | Approved | $55,276.00 |
| COP-005 | Owner-requested exhaust fan upsizing | Under review | $31,200.00 |
| Approved changes — in contract value | $84,500.00 | ||
| Not approved — tracked, out of contract value | $31,200.00 | ||
Same rule, both ends
Change Orders computes approved-to-date from the log itself — status only, with revisions collapsed to the current one, so a superseded proposal can never be counted twice. Requisitions records the approved change on the certificate and bills against the contract sum to date.
The change is recorded on the requisition deliberately, by the person doing the billing. REQ Suite does not push a value from one application into the other, and nothing writes to a certified financial record on its own.
The project record
What holds the two of them together.
Both applications open from one project in REQ Suite. That is where the company’s people, its contacts and its projects live — and where you can see, on one screen, what each application currently says about the money.
One screen for the project
Current contract value, the latest pay application and what it is due, approved change orders, percent complete and balance to finish — read live from both applications. If an application cannot answer, the card says so rather than showing you a zero.
A contact book the company shares
General contractors, owners, architects and the people at them, kept once and attached to the projects they are on. Pull one into a pay application's Owner, Architect or Contractor block, or into the To line of a proposal email. Choosing a contact copies the name and address into your project — they stay yours to edit.
Records that leave with you
Every pay application leaves as a PDF and as a three-sheet spreadsheet. Every change order proposal leaves as a PDF. Both are formats your general contractor and your accountant already accept.
REQ Suite shows these figures; it does not compute them. Every number is answered live by Requisitions or Change Orders.
The failure mode
Nothing is wrong with your spreadsheet. It just can’t tell you it’s out of date.
A workbook stops being enough at exactly one point: when the same number lives in two files. That is where a month gets billed against a contract sum that stopped being true three weeks ago.
How it usually goes
- The change order log lives in one workbook and the pay applications in another
- Contract sum to date gets updated by hand, in more than one place
- Previous applications are copied forward cell by cell
- Markup is retyped, and drifts between proposals
- Retainage is one rate hard-coded down a column
- Which version is current lives in one person's head
In REQ Suite
- Change orders and pay applications sit on the same project record
- Contract sum to date is computed from approved change orders only
- Markup is a setting on the proposal, applied the same way every time
- Every save, status move, import, export and unlock is in the history, with a name on it
Keep the spreadsheet for what it is good at. REQ Suite exports one, too.
Scope
A narrow product, on purpose.
REQ Suite does two jobs completely: the pay application and the priced change order proposal. It is not a construction management system and does not try to become one. Here is the honest boundary, so you can rule it in or out today rather than in month two.
A good fit if
- You are a commercial subcontractor doing roughly $1M–$20M a year
- You bill a handful of projects a month against a schedule of values
- Your general contractors accept a G702/G703-style application you produce
- Retainage, stored materials and carry-forward are the work — not job costing or field reporting
- You want to be billing this month, not running an implementation project
Not the right tool if
- You need lien waivers, lower-tier waiver collection, or certificates of insurance tracked — REQ Suite has none of it
- You need certified payroll or prevailing-wage reporting, which REQ Suite does not do
- You need it to sync with your accounting software, your estimating system, or a GC portal — there is no such integration
- Your general contractors require their own pay application form; REQ Suite does not reproduce custom GC forms
- You want field tools, scheduling, RFIs, submittals, or document storage — none of that is here
The trades it fits
- Electrical
- Mechanical
- Plumbing & HVAC
- Concrete
- Sitework & excavation
- Fire protection
- Specialty trades
Sized for companies big enough that a billing mistake hurts, and small enough that nobody has an afternoon to spend reconstructing how a number was reached.
Boring where it counts
Built like the paperwork matters, because it does.
These are the properties of a financial record, not features on a roadmap. No adventure in the money path.
One place the math lives
Every G702 line and every G703 column comes from a single calculation that the screen, the PDF and the spreadsheet all read. There is no second version of the arithmetic to disagree with the first.
Sign in without a password
You enter your work email and REQ Suite emails you a six-digit code. There is no shared password for anyone to lose, leak or reset, and you open either application afterwards without signing in again.
Roles that actually restrict
Owner, Admin, Member and Viewer are set once for the company and carried into both applications. A Viewer can open the projects, pay applications and proposals, and change none of them.
History with a name on it
Saves, status moves, imports, exports, approvals and unlocks are recorded with who did them and when, and shown on the record itself — with the name copied at the time, so a later rename cannot rewrite the past.
Approved records lock
An approved application is read-only. Reopening one takes typing UNLOCK against a warning that documents already issued may no longer match, and the reopening goes in the history.
Your company's data is its own
Every record carries the company that owns it, and every query the applications make is scoped to the company you signed into. A record belonging to another company simply is not found.
Pricing
$150 a month. One company, unlimited projects.
Published, because you should be able to find out what software costs without booking a call. One subscription for the workflow — not a charge per project, so the month you bill nine jobs costs what the month you bill three costs.
$150/month
One company. Unlimited projects.
What that covers
- Requisitions — AIA-style pay applications from your schedule of values — a G702-style certificate and a G703-style continuation sheet, as a PDF and a spreadsheet
- Change Orders — Priced change order proposals, the cost breakdown behind them, and the proposal document you send
- Contacts — One address book for the company's general contractors, owners and architects, attached to the projects they are on
- Project Overview — What both applications currently say about a project's money, on one screen
Before you commit to anything: Send us last month’s approved pay application and we’ll rebuild it in REQ Suite, line by line, before you decide anything.
Every pay application exports as a PDF and a spreadsheet, and every proposal as a PDF. Leaving is a download, not a negotiation.
Straight answers
The questions we get asked first.
Including the ones where the answer is no. If REQ Suite is wrong for your company, it costs both of us less to find out here.
Will my GC accept a pay application from REQ Suite?
REQ Suite produces the standard payment-application layout — a G702-style certificate and a G703-style continuation sheet — as a PDF and as a spreadsheet. The quickest way to know is to look at the last application each of your general contractors paid: if it is that layout, you are covered. If one of them requires their own form instead, REQ Suite does not reproduce custom GC forms, and that is worth checking before you buy rather than after.
Who else uses REQ Suite?
We are at the founding-customer stage, and we are not going to invent a customer list. The most useful answer we can give you is a working demo with your own numbers: bring last month's approved pay application and we will rebuild it in REQ Suite so you can check it line by line against the one your GC already paid.
What does it cost?
$150 a month for the company, with unlimited projects. It is one subscription for the workflow, not a charge per project, so a month where you bill nine jobs costs what a month where you bill three costs. It is published here rather than quoted on a call, because you should be able to find out what software costs without booking one.
Does it connect to my accounting software?
No. REQ Suite does not sync with any accounting or estimating system, and it is not trying to replace one. It builds and proves the billing; the PDF and the spreadsheet are the hand-off to whoever keeps your books. For a company running on a spreadsheet and a general ledger, that also means there is nothing to integrate before you can start.
Can I bring my existing schedule of values in?
Yes. Import an .xlsx, .xls or .csv file, or paste rows straight in. You choose the sheet, map the columns, and review the simulated result and a reconciliation against the contract sum before anything is written. Copying the schedule from an earlier application on the same project is one click.
Can I start in the middle of a job?
Yes, and most companies will. Import the schedule of values for the job, enter the amount already certified through your last application, and the next application you run in REQ Suite carries forward from there. You do not re-key the months you have already billed, and you do not have to wait for a new project to start using it.
What happens to my records if I stop using it?
Every payment application exports as a PDF and as a three-sheet spreadsheet, and every change order proposal as a PDF. Those are the formats your general contractor and your accountant already accept, so your records leave in a shape somebody else can read.
My GC makes me use their payment portal. Does this replace it?
No, and it should not. Those portals belong to the general contractor, and there is usually a different one for each of them. REQ Suite is where your own numbers live — the schedule of values, the carry-forward, the retainage, the change order register — before you submit them wherever this particular job requires.
Do you handle lien waivers, certified payroll, or compliance documents?
No. REQ Suite does the pay application and the priced change order proposal. Lien waivers, lower-tier waiver collection, certificates of insurance and certified payroll are all outside it. If those are the problems you need solved, this is not the right tool, and we would rather tell you now.
Why not just keep using the spreadsheet?
Plenty of companies should. A spreadsheet stops being enough at the point where the same number lives in two files: the change order log and the pay application. That is where a month gets billed against a stale contract sum, and that is the specific problem REQ Suite is built for.
Does an approved change order update my pay application automatically?
No. Change Orders computes what has been approved from its own log; the person doing the billing records the change on the requisition. Both applications apply the same approved-only rule, and the project Overview shows you both answers on one screen — but nothing writes to a certified financial document on its own.
How does signing in work?
You enter your work email address and REQ Suite emails you a six-digit code. There is no password to set, share or lose. Access to a company is granted by that company's owner or admin, and there is no public sign-up.
Does emailing a proposal to the GC approve it?
No, and it deliberately cannot. Sending is communication, not a workflow step: a proposal's status only moves when a person moves it, and a status change never requires an email. Nothing in REQ Suite approves anything by itself.
Get started
Bring last month’s approved pay application.
The most useful demo is not a slide deck. Send a note and we will set up a walkthrough on your kind of project: your schedule of values, your retainage, a change order priced and approved, and last month’s requisition rebuilt in REQ Suite so you can check it line by line against the one your general contractor already paid.
Or write to us directly: demo@reqbuild.com