Requisitions
Pay applications built from your schedule of values.
A G702-style certificate and a G703-style continuation sheet, prepared from the schedule you already have. Retainage held the way the contract says, stored materials in their own column, and every prior month already carried forward — as a PDF and as a spreadsheet.
Where it starts
Bring the schedule you already have.
Nobody wants to retype a hundred-line schedule of values into a new system, and nobody should have to.
- Import an .xlsx, .xls or .csv, or paste rows straight in. You pick the sheet and map the columns.
- Before anything is written you see the simulated result, the warnings, and a reconciliation against the contract sum.
- Replace, append, or update an existing schedule — the mode is yours to choose.
- Or build it by hand, with division headers, subtotal rows, reordering, and keyboard movement across the grid.
- Already a few applications into a project? Copy its schedule forward from an earlier application on that same project in one click.
| Item | Description of work | Scheduled value | Previous | This period | % complete | Balance to finish |
|---|---|---|---|---|---|---|
| 01 | Mobilization & general conditions | $96,000.00 | $96,000.00 | $0.00 | 100.0% | $0.00 |
| 04 | Ductwork — Levels 1–2 | $318,500.00 | $224,900.00 | $41,300.00 | 83.6% | $52,300.00 |
| 07 | RTU setting & curb adapters (COP-004) | $55,276.00 | $0.00 | $33,165.60 | 60.0% | $22,110.40 |
| 09 | Controls & commissioning | $88,400.00 | $8,840.00 | $17,680.00 | 30.0% | $61,880.00 |
The arithmetic
One calculation, read by everything.
The grid, the printed certificate and the exported spreadsheet all read the same computation. There is no second version of the math to disagree with the first — and before you send, REQ Suite names the mismatches out loud: a previously-certified figure that does not tie to the prior application, a line billed past its scheduled value, a retainage rate outside the usual range.
- Total completed and stored is previous applications plus this period plus materials presently stored — per line, and rolled up.
- Percent complete and balance to finish are derived from that total, never typed alongside it.
- Retainage is held on completed work and on stored materials at their own rates, and the certificate splits them into 5a and 5b.
- Any single line can carry its own retainage percentage when a contract calls for it; the totals switch to summing per line when one does.
- Current payment due is total earned less retainage, minus everything already certified.
You can type a cumulative percent complete on a line and REQ Suite works out the dollars for this period. It is a convenience, not a control: the dollar column is still the exact instrument, and re-typing a percentage the cell already shows commits nothing on purpose.
Month to month
Next month opens where this one ended.
- Advancing creates next month's application in one act: this month's totals become previous applications, this period resets to zero, and the period-end date moves on a month.
- The amount already certified is carried in for you, so line 7 is not a number somebody has to remember.
- Materials still on site carry as stored; materials now installed reclassify — you decide per line, and neither choice re-bills a dollar.
- Marking an application paid and opening the next one happens in a single transaction, so billing never stalls on a locked record.
Before you send
Read it back in English first.
- A plain-English restatement of the application, and what changed since the last one.
- Warnings for the things that get an application kicked back: a mismatch against what was previously certified, an overbilled line, billing against a zero-value line, an unusual retainage rate, a missing date.
- The warnings are advisory. They tell you; they never silently change a number or block you from sending.
- Every save, status move, import, export, approval and unlock is written to the application's history with who did it and when.
Approved, paid and voided applications are read-only. Reopening an approved one takes typing UNLOCK against a warning that documents already issued may no longer match, and the reopening is recorded. Paid and voided applications are final.
What comes out
Documents your GC and your bookkeeper already read.
- A landscape PDF: the certificate page, then as many continuation pages as the schedule needs, with the change-order summary box, the distribution checkboxes, and the contractor, notary and architect signature blocks printed as blank lines to sign.
- A spreadsheet with three sheets — the certificate, the schedule, and the project information — with currency and percent formats already applied.
- Your company's own report name and footer note on the printed document.
- The PDF carries its own footer stating it is not an official AIA document, because it is not one.
Change orders
What the certificate says about change orders.
The certificate carries the change-order summary — previously approved additions and deductions, and this period's — and bills against the contract sum to date.
Those values are recorded on the application by the person doing the billing. REQ Suite does not import them from the Change Orders application, and nothing writes to a certified financial record on its own. Change Orders keeps its own approved-to-date figure under the same approved-only rule, and the project Overview shows you both. How Change Orders prices a change
Straight answers
Straight answers about the pay application.
Will my GC accept a pay application from REQ Suite?
REQ Suite produces the standard payment-application layout — a G702-style certificate and a G703-style continuation sheet — as a PDF and as a spreadsheet. The quickest way to know is to look at the last application each of your general contractors paid: if it is that layout, you are covered. If one of them requires their own form instead, REQ Suite does not reproduce custom GC forms, and that is worth checking before you buy rather than after.
What does it cost?
$150 a month for the company, with unlimited projects. It is one subscription for the workflow, not a charge per project, so a month where you bill nine jobs costs what a month where you bill three costs. It is published here rather than quoted on a call, because you should be able to find out what software costs without booking one.
Does it connect to my accounting software?
No. REQ Suite does not sync with any accounting or estimating system, and it is not trying to replace one. It builds and proves the billing; the PDF and the spreadsheet are the hand-off to whoever keeps your books. For a company running on a spreadsheet and a general ledger, that also means there is nothing to integrate before you can start.
Can I bring my existing schedule of values in?
Yes. Import an .xlsx, .xls or .csv file, or paste rows straight in. You choose the sheet, map the columns, and review the simulated result and a reconciliation against the contract sum before anything is written. Copying the schedule from an earlier application on the same project is one click.
Does an approved change order update my pay application automatically?
No. Change Orders computes what has been approved from its own log; the person doing the billing records the change on the requisition. Both applications apply the same approved-only rule, and the project Overview shows you both answers on one screen — but nothing writes to a certified financial document on its own.
Get started
See it on one of your own projects.
Bring last month’s approved pay application. We will rebuild it in REQ Suite so you can check it line by line against the one your general contractor already paid.